DocuSign is a solid choice for teams that just need signatures, especially in legal or compliance-heavy environments. PandaDoc offers more built-in features at a lower price, making it appealing for teams managing contracts and internal workflows. But if your focus is on sales documents, proposals, and closing deals faster, Proposify stands out.
Both PandaDoc and DocuSign will get the job done when it comes to sending documents and collecting e-signatures. However, depending on your team’s goals, whether it's speeding up deals, improving workflows, or elevating how your brand shows up, you may find one tool much more worth the investment than the other.
Before you commit to a sales document solution, let’s break down how PandaDoc and DocuSign compare and explore whether there’s a better fit for your sales documents altogether.
We’ve helped thousands of sales teams build, send, and close winning proposals. From fast-growing startups to large enterprises, we’ve seen what works and what slows deals down.
Here’s what one of those teams had to say:
Our team understands the real-world differences between PandaDoc and DocuSign because we’ve studied them, competed with them, and built an alternative that solves the gaps they leave behind.
If you’re comparing tools with closing in mind, this guide will help you make the right call.
PandaDoc is designed for flexible document creation. Its content library lets you build and reuse polished blocks without starting from scratch. You can easily drag them into any proposal, which helps your team stay consistent and move faster.
DocuSign includes a Template Library and Clause Library, but they work more like static tools. Templates require manual adjustments, and the Clause Library focuses on text reuse rather than rich, customizable content. If your team relies on reusing branded assets across many documents, PandaDoc makes the process smoother and more scalable.
DocuSign is best for straightforward signature collection. It provides a familiar signing experience and supports preset approval workflows through Maestro, plus easy drag-and-drop fields. This works well when you need to send a contract, get it signed, and move on, especially for legal or HR use cases.
PandaDoc, on the other hand, is built for repeatable workflows. You can create reusable templates, set automatic reminders, use variables and a content library, trigger CRM updates, and build multi-step approvals. This suits sales teams that want to reduce manual steps and keep deals moving.
Many users say they switched from DocuSign to PandaDoc because of pricing. This isn’t surprising. DocuSign uses a per-document pricing model with envelope limits. That means if you hit your cap, you may be forced to upgrade or pause important workflows, even during a deal-critical moment.
PandaDoc, on the other hand, offers more flexible pricing without envelope restrictions. It also includes valuable features like templates, payment collection, and detailed document tracking, which often come at an additional cost with DocuSign.
PandaDoc lets you see exactly when a recipient opens your document, how long they spend on each section, and when they complete it. This helps your team time follow-ups, spot buyer interest, and close deals faster.
DocuSign also tracks activity and provides a secure Certificate of Completion. But its insights are more compliance-driven, focused on logging actions and maintaining audit trails. For sales teams that want to use engagement data to drive conversations forward, PandaDoc offers more visibility where it matters.
PandaDoc is built with sales in mind. Its drag-and-drop editor, reusable content blocks, and media-friendly templates make it easy to create interactive proposals that actually sell. You can embed videos, pull from your content library, and customize layouts without needing a designer. It’s built to help teams move fast and look good doing it.
DocuSign, on the other hand, takes a more traditional approach. While it offers templates and standard formatting options, the experience is more static and geared toward legal compliance than visual storytelling. That’s fine for contracts, but less ideal for crafting compelling sales documents that reflect your brand.
PandaDoc is an all-in-one document automation platform designed to simplify how businesses create, manage, and e-sign proposals, contracts, quotes, and more. It’s built with sales and customer-facing teams in mind, streamlining workflows from the first draft to the final signature. With tools for collaboration, real-time tracking, and payment collection, PandaDoc turns documents into part of your revenue engine.
PandaDoc has multiple pricing tiers to suit different team sizes and use cases. Its plans are relatively affordable compared to DocuSign, especially for teams that need advanced features like templates, payment collection, or document analytics. Pricing is user-based rather than usage-limited.
DocuSign is one of the most well-known electronic signature solutions, often considered the industry standard. It focuses heavily on secure and legally binding signature workflows, serving legal, HR, finance, and compliance-heavy industries. While it excels at signature collection and audit-ready documentation, it offers less flexibility in terms of document design and sales enablement features.
DocuSign uses an envelope-based pricing model. You pay based on how many documents (or “envelopes”) you send, which can be limiting if you hit usage caps during critical deal cycles. More advanced features, like bulk sending, workflow automation, or advanced integrations, are available only on higher-tier plans or add-ons.
If DocuSign feels too limited and PandaDoc too bloated, Proposify offers a purpose-built alternative designed specifically for sales proposals. It’s not trying to replace your contract platform or reinvent your CRM; it focuses on helping sales teams build, send, and close polished proposals that convert.
Unlike general-purpose e-signature tools, Proposify gives your team everything they need to create winning documents without relying on extra tools like Figma, Canva, or third-party analytics platforms. From branded templates and content libraries to CRM-driven workflows and actionable insights, Proposify is built to support your sales motion.
Proposify is designed specifically for proposals that need to sell. Teams use it to build persuasive documents that move deals forward.
With drag-and-drop content blocks, reusable templates, and full brand controls, Proposify helps your team create standout proposals. You don't need to rely on Canva, Figma, or your design team to make documents look great.
Proposify connects deeply with tools like Salesforce and HubSpot. You can auto-fill data, trigger pipeline updates, and align your proposals with your actual sales process. No copy-pasting or jumping between tools.
Know who opened your document, how long they viewed each section, and when to follow up. Proposify gives you the kind of visibility that helps reps act fast and close deals while interest is high.
Proposify’s support team is known for being fast, human, and helpful. From onboarding to troubleshooting, you get real answers without the wait or frustration.
The platform is intuitive and clean. Reps can build and send proposals without training, managers get full visibility, and everyone stays productive without getting bogged down.
Proposify keeps pricing simple and transparent. The Basic plan starts at $29 per user per month, giving smaller teams access to templates, e-signatures, and document tracking. The Team plan is $49 per user per month, and includes everything from the Basic plan plus content libraries, analytics, integrations, and custom fields.
For larger teams, the Business plan offers custom pricing with advanced features like Salesforce integration, team permissions, custom workflows, and user roles. Every plan comes with a free trial, and unlike some competitors, there are no envelope limits or surprise charges for analytics or payment features.
|
Feature |
PandaDoc |
DocuSign |
Proposify |
|
Best for |
Sales teams and contract workflows |
Legal, HR, and simple signature collection |
Sales proposals and pipeline visibility |
|
Proposal Templates |
Yes |
Limited |
Yes (with reusable blocks and library) |
|
E-signatures |
Yes (legally binding) |
Yes (legally binding) |
Yes (legally binding) |
|
Document Analytics |
Tracks opens, time spent, completion |
Basic audit trail |
Deep analytics for follow-up and engagement |
|
Content Library |
Yes |
No |
Yes |
|
Workflow Automation |
Strong, with CRM triggers and reminders |
Limited unless using add-ons like Maestro |
Strong, built-in approval flows and variables |
|
Integrations |
HubSpot, Salesforce, Zapier, Stripe |
Salesforce, SAP, Microsoft, GSuite |
HubSpot, Salesforce, Pipedrive, Zapier |
|
Payments |
Stripe, PayPal, ACH |
Square, QuickBooks, Authorize.net (premium) |
Stripe |
|
Mobile Access |
Yes |
Yes |
Yes |
|
Brand Customization |
Moderate |
Basic |
High – full control over visuals and layout |
|
Collaboration Tools |
Comments, Rooms, internal notes |
Basic |
Comments, content locking, role permissions |
|
Pricing Structure |
Flat monthly, includes proposals and tracking |
Per envelope, upgrades needed for extras |
Per user, includes all core features |
|
Support & Onboarding |
Live chat, help docs, onboarding assistance |
Email support, limited onboarding |
Live support, training, dedicated success team |
Instead of relying on static PDFs or generic e-sign tools, Proposify helps you pitch better. You can embed video, show pricing dynamically, and personalize every section, creating a pitch deck that sells while you sleep.
Whether you use HubSpot, Salesforce, or spreadsheets, Proposify integrates cleanly with your workflow. It pulls in deal data, pushes updates to your CRM, and keeps your team aligned at every stage of the pipeline.
Proposify works just as well for five-person sales teams as it does for enterprise orgs. You can start small and grow into advanced permissions, reporting, and team-wide control without hitting frustrating limits or needing custom add-ons.
Proposify isn’t just a tool for sending documents. It’s a strategic layer that helps teams stay on top of every deal. You know who’s engaging with your proposals, where they’re getting stuck, and what to do next.
PandaDoc and DocuSign are great for collecting signatures and digitizing paperwork. But if your team is focused on closing high-value deals, managing proposals at scale, and standing out with every send, Proposify is the better choice.
Want to see the difference? Book a quick demo today.