Bid Proposal Template

Contractors, construction companies, and construction industry professionals can use our bid proposal example as a guide when writing submissions. Included are sections that feature the project summary and involved costs, the terms and conditions of the proposal, and identify your certifications. This bid proposal sample also allows you to showcase team members, clearly describe change orders, and outline project exclusions.

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All Proposify proposal templates are 100% customizable.

What is included in this bid proposal template?

The bases are covered, so all you have to do is fill in the details. Here's what you'll find in our template for bid proposals.

Professional cover letter and project summary

Kick things off with a cover letter that positions your company as the best choice and highlights key details of the bid. Summarize the project and desired outcomes.

Cover Letter and Summary for a Bid Proposal Template
Bid Proposal Project Phases

Project phases

Help your perspective client visualize the timeline of the project with separate phases, activities and deliverables. Use our easy design tools to make it your own.

Cost estimate table

Clarify all of the costs upfront. Break down your pricing into consultation fees, equipment and materials, labor, permits and fees, and the categories that matter to your business.

Cost estimate table for a bid proposal template
Terms and conditions for a bid proposal template

Legal terms and conditions

Turn your bid into a legally binding document. Use our terms and conditions to spell out the responsibilities of the contractor and the client. Update the proposal with your own legal terms.

Information on your company and team

Give the prospective client all the information they need to choose your company: including your company bio, all of your certifications and compliance information, and team bios.

Company information for a bid proposal
Testimonials for a bid proposal

Testimonials to win over new clients

Our bid proposal template also includes a page of testimonials to encourage you to add great reviews of your company. Social proof can help new clients trust you.

E-signatures to seal the deal

The bid proposal template closes things off with an e-signature page that clarifies next steps, describes how additional charges will be incurred, and encourages the client to sign off on the bid.

eSignatures for a bid proposal

Bid proposal samples

Check out these other examples of bid proposals that you can adapt to your needs.

Tips for creating a professional bid

Close more deals with the right bid proposal format and content.

Add images of your work and team

According to our analysis, 82% of winning proposals have images. Make your bid more visually appealing with portfolio samples and pictures of your team.

Adding images in a bid proposal
Sections of a bid proposal template

Make sure that all essential sections are covered

A great proposal should cover all of these key sections: Cover page: Executive Summary, Approach, About Us, Pricing, and Terms & Conditions. Rely on one of our sample templates above to guide your way.

Consider using an interactive pricing table

If it makes sense for your services, try interactive pricing tables where the client can select the necessary quantities or check a box for add-on services. Interactivity can boost your closing rates.

Pricing options in a bid proposal template
Contracts in a bid proposal

Increase your chances of closing with e-signatures

Bids with e-signatures are 5X likely to close, and close 3X faster, so make sure to use that easy feature to your advantage. Always sign before you send.

Automate your follow-ups and be ready to negotiate terms

Use proposal software with automated email follow-ups. Bids with pre-scheduled reminders are 50% more likely to close. Proposals that are edited and resent are also more likely to close, so make sure to handle change requests promptly.

Email reminders bid proposal

Frequently asked questions about bid proposal templates

What is a bid proposal?

A bid proposal is a document that outlines a formal pitch for services at a quoted price. Bids are often submitted by a company or individual in response to a request for proposal (RFP) or invitation to bid (ITB).

While the term bid proposal can be used in other industries, it's most commonly used in construction, architecture, and engineering. The purpose of a bid proposal is to convince the prospective client that the bidder is the most qualified and capable provider. Bids also help set the stage for a good working relationship as pricing and terms are clear upfront.

What makes a good bid proposal?

A bid proposal should provide a detailed description of the goods or services being offered, the cost, the timeframe for delivery or completion, and the terms and conditions. It should also highlight the bidder's qualifications, experience, and any other factors that make them the best choice for the job. The more detailed your breakdown of the project timeline and incurred costs, the more professional your bid will look and the more trust you'll Inspire in your potential client.

How do I customize a bid proposal template?

It's always a smart idea to work from a template. This will save you time on design while showing you exactly what to include in your bid. To customize the template to your business, update the logo, brand colors, font, company bio, team bio, and company awards and/or qualifications. Then customize it to your potential client with their name and company information, the specifics of the project, and the unique services you’re pitching.

How do I send a bid proposal?

Try our bid proposal template for free, customize it to your needs, and then send it to your client. All you have to do is enter their email and write a message, and our software will send it their way. The email will include a button link to view the proposal in full.

How do I get my bid proposal signed?

Our web-based bid proposals include e-signature fields so that clients can legally and securely accept your bids with all terms and conditions. All you need to do is add a signature page at the end of your bid, and make sure that all of your terms and conditions are listed in one of the pages above it.

Why should I use proposal software instead of sending a PDF?

There are a ton of benefits to using dedicated proposal software instead of just emailing a PDF attachment. Proposify makes it easier and faster to create and edit proposals. Plus you get e-signatures and email notifications for a more professional client experience. And with viewing and signing analytics you can keep track of client activity while benchmarking your closing rates.

Learn why over 10,000 businesses love Proposify

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Drag & drop library sections

Managing proposals is a breeze in Proposify. Save all your case studies, fees, images and team bios all in one central library.

Tag them, search them and drop them into your layout. Proposals just got... dare we say... fun?

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Online previews & signatures

No more emailing big PDFs, printing and shipping proposals or faxing back signatures (ugh). Your client gets a branded, interactive proposal they can sign off electronically. No need for extra software or logins. Oh, and we tell you as soon as your client opens it.

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Track everything

Keep a pulse on your the sales pipeline of your agency. Proposify lets you know your close rate, which sections of your proposals get viewed and for how long, and all kinds of insight into what goes into your most successful proposals so you can sell smarter.

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Sync up your other apps

Proposals are just one part of your agency sales process. We tie together your other software, so you can import contacts from your CRM, auto create deals and generate invoices in your accounting software. We are regularly adding new integrations.

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Customer Support to the Rescue

We understand that when you’ve got questions, especially when you’re on a tight proposal deadline, you NEED answers. Our customer happiness specialists are at the ready, armed with friendly, helpful, timely support by email or online messaging. We’re here to help, regardless of which you plan you’re on or if you’re just taking us for a test drive.

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We Keep Your Data Safe and Private

When it comes to protecting your private information, we’ve got it locked down tighter than Alcatraz. We partner with Amazon Web Services, use 128-bit SSL encryption, and create daily backups. And we never, EVER disclose any data to third-parties without your permission. Rest easy, nothing’s getting out of here alive.

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