Cleaning Services Proposal Template To Close Deals

Cleaning and janitorial companies can use our cleaning proposal template as a guide when bidding on residential, commercial, and institutional properties. All of our templates are 100% customizable so you can edit the copy, design, images, and layout to suit your business, brand, and client project. Our online signature feature delivers 60% faster client approval and makes the proposal legally binding.

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All Proposify proposal templates are 100% customizable.

What is included in this cleaning proposal template?

This free commercial cleaning proposal template contains everything you need to dominate your next janitorial services bid (and the one after that, and the one after that...). It is entirely customizable and includes sections like your cleaning philosophy, sanitation services, getting started process, team, sample contractor agreement, and fees. Simply replace the placeholder text with your own and get ready to make every deal a closed deal.

An Impressive Cover

Stand out from the crowd with an eye-catching proposal cover. This is the first thing your potential client will see, so it's important to make a good first impression.

The cover on this free cleaning proposal sample includes all the important information you'll need such as your client's info, date of delivery, and due date. Everything is completely customizable, so you can include additional information, or change the image or style to suit your cleaning services company's style.

Sample cover page for a cleaning proposal.
Sample cleaning services proposal letter

A Cleaning Services Proposal Letter

What is it about your cleaning company that puts you above the competition? Is it your attention to detail? Your dedication to going above and beyond? Your stellar customer service?

Whatever it is about your janitorial company that has your clients raving, the cleaning services proposal letter is where you sell it.

This free cleaning proposal template comes with a pre-written example cover letter that will give you an idea of idea length and tone. Whether you use this example, make a few changes, or write your own from scratch, the choice is yours.

About Us

This section of our free proposal for cleaning services is where you go into more detail about who you are and what you stand for.

Describe your cleaning philosophy and why cleanliness is essential for any establishment. Elaborate on your process and your people to help your potential clients understand why you're the best company for the job. As with the rest of this commercial cleaning services contract proposal, everything is 100% customizable.

About us section for a free sample cleaning proposal template
getting started section for sample cleaning services proposal.

Getting Started

How long do you anticipate getting started with your cleaning or janitorial services will take?

For your potential client, an important part of choosing a janitorial services company is understanding your proposed schedule.

Use this example getting started section to provide a detailed plan that's easy for your clients to understand.

Products and Services

What kind of cleaning services do you offer? And what products do you rely on to get the job done?

Use this section of our free cleaning services proposal to list your products and services so your prospects know exactly what they can expect from you.

example products and services page for a cleaning proposal template
sample investment or pricing page for a janitorial services contract

Customized Plan and Investment

This is one of the most important sections of your cleaning services proposal. It's where you recommend a specific plan and schedule for your potential clients.

Proposify's interactive pricing tables make it easy for your prospects to tailor the different packages and services you offer and get the best value for their cleaning dollar.

Next Steps, Contract, and Esignature

This free cleaning proposal template includes an example next-steps agreement and sample contract to formalize the deal. You can use this example contract, or switch out for your own terms and conditions.

When clients are ready to sign, Proposify's free electronic signatures make closing the deal fast and simple.

Example contract, next steps, and sign-off section for a cleaning quote
Sean Hassan profile picture

Sean Hassan
JAN-PRO Raleigh, NC

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This international cleaning franchise moved their entire sales process online with Proposify.

“[With Proposify] we will even get proposals signed on the same day as the initial visit, sometimes within a few hours. We even have an acronym we’ve created: SOS – Sign On Same day.”

Tips for creating a winning cleaning proposal

Crush your next bid with these data-backed proposal tips.

Bring your cleaning proposals to life by embedding video.

Including video in your cleaning services bids help your pitch stand out from the competition. Plus, cleaning companies that use Proposify see up to a 19% boost in close rates for proposals that include video.

Whether it's a polished corporate video, a showcase of your latest product, or a custom welcome message, it's easy to embed video from any platform in this free janitorial services proposal.

embed video in proposal documents

Esignatures can significantly improve your close rate.

Esignatures are the modern way to close new business. They're fast, secure, and your new cleaning services clients can sign from anywhere, on any device.

In cleaning proposals, they can also increase close rates by 68%, and help deals close up to 70% faster. Our free esignature tool is included on this janitorial services contract.

esignatures get 32 percent faster sign-off

Include images in your proposal when bidding for cleaning services to increase your win rate.

Adding images to your cleaning and janitorial services proposals doesn't only help you look more polished and professional, it can also help increase your close rate by up to 26%.

This free cleaning proposal template template comes complete with placeholder images that are easy to switch out for your own content that matches your commercial cleaning company's brand.

proposal content library

of cleaning proposals sent through Proposify are created and sent in less than 15 minutes


Cleaning proposals sent through Proposify enjoy an 81% open rate


Cleaning proposals sent through Proposify have a close rate 74% higher than the industry average

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Frequently asked questions about cleaning proposal templates

What is a cleaning proposal?

A cleaning proposal is a document submitted by a cleaning services company to a potential client. Its purpose is to convince a potential client to purchase ongoing cleaning and janitorial services, often on a contractual basis.

How do I write a cleaning proposal?

The best cleaning proposals are concise summaries of why your cleaning services company is the best at what you do. They are brief, well-written, and organized into sections for easy reading.

This example cleaning proposal template comes with placeholder copy that's ready to use or switch out with text of your own.

What makes a good cleaning proposal?

A good cleaning services proposal needs to include all the important information your client needs to make an informed decision. In the competitive cleaning industry, timing your proposal delivery well is also an important factor in a deal's chances of success.

Cleaning service proposal must-haves include an attention-grabbing cover, a compelling cover letter, a detailed breakdown of your services, T&Cs to protect your business, and a place for new clients to sign-off on the deal.

Why not just send my cleaning proposal as a PDF?

When you send cleaning proposals in PDF format you're completely in the dark as to how your bid is progressing once it's in your potential clients hands. You have no way of seeing what's going on and you can miss important cues, like when they open your proposal, that can end up costing you the deal.

With online proposal software like Proposify, everything is trackable and recorded. You'll be able to see exactly how your deal is progressing and can follow-up with your potential clients at the right moment to close the deal.

How do I get a janitorial services contract signed?

Esignatures are the modern way to close business. They're secure, legally-binding, and with Proposify, completely free. Every Proposify proposal template includes our free esignature tool.

Can I edit this cleaning proposal template?

Absolutely. All Proposify templates are completely customizable.

How long should a cleaning proposal be?

When we analyzed the millions of proposals in the Proposify database, we found the ideal length for a cleaning services proposal is 10 pages organized into 8 sections.

This example cleaning proposal template includes the sections you'll need to present to your potential client to make your bid as compelling as possible.

How should I structure a cleaning proposal?

First, lead with an impressive cover to catch your prospect's attention. Next, include a short, persuasive introduction letter to remind your potential client why you're the best cleaning company for the job. Go into more detail about your approach and philosophy to cleaning with a compelling about us section. Then include a getting started plan so your new client know what to expect of you and when to expect it. The all-important pricing section needs to have a clear breakdown of your fees. A statement of work contract will protect your business. Finally, include a place for your new client to electronically sign.

How do I send a cleaning to a client?

The speediest, most efficient, and secure way to send a cleaning proposal client is to make sure your bid is online and provide your prospect with a link to the document via email. That way, there's no need to download anything, and definitely no need to wait for the next on-site visit to deliver your proposal.

Why do I need a Proposify account to use this template?

When you sign up with Proposify, you get access to this template and every other template in our extensive template gallery. You can also upload all your company and client information so you can plug it into your proposals fast. After you sign up, you'll get access to all of our Team plan features for 14 days, and then have the option to choose your perfect plan.

And of course, you're able to select our no-cost plan, Proposify Free, whenever you like.

Why should I choose Proposify over the competition?

At Proposify, we know proposals. Our team has studied millions of deal docs over the years and understands what it takes to close deals. We are dedicated to delivering a solution that puts you and your team in control of the closing process. From template and content management to analytics and reporting, you’ll have consistency and visibility across your entire sales team and cycle.

Use this free cleaning services proposal template to dominate your bids.

Grab this free, customizable template now and get ready to crush your next cleaning and janitorial services proposal.

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Learn why over 10,000 businesses love Proposify

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Drag & drop library sections

Managing proposals is a breeze in Proposify. Save all your case studies, fees, images and team bios all in one central library.

Tag them, search them and drop them into your layout. Proposals just got... dare we say... fun?

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Online previews & signatures

No more emailing big PDFs, printing and shipping proposals or faxing back signatures (ugh). Your client gets a branded, interactive proposal they can sign off electronically. No need for extra software or logins. Oh, and we tell you as soon as your client opens it.

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Track everything

Keep a pulse on your the sales pipeline of your agency. Proposify lets you know your close rate, which sections of your proposals get viewed and for how long, and all kinds of insight into what goes into your most successful proposals so you can sell smarter.

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Sync up your other apps

Proposals are just one part of your agency sales process. We tie together your other software, so you can import contacts from your CRM, auto create deals and generate invoices in your accounting software. We are regularly adding new integrations.

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Customer Support to the Rescue

We understand that when you’ve got questions, especially when you’re on a tight proposal deadline, you NEED answers. Our customer happiness specialists are at the ready, armed with friendly, helpful, timely support by email or online messaging. We’re here to help, regardless of which you plan you’re on or if you’re just taking us for a test drive.

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We Keep Your Data Safe and Private

When it comes to protecting your private information, we’ve got it locked down tighter than Alcatraz. We partner with Amazon Web Services, use 128-bit SSL encryption, and create daily backups. And we never, EVER disclose any data to third-parties without your permission. Rest easy, nothing’s getting out of here alive.

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