PandaDoc Pricing Guide: Plans, Features, and Alternatives

Quick Summary

Wondering if PandaDoc is really worth the cost? This guide breaks down everything you need to know about its pricing plans, features, and hidden fees. You’ll learn what each tier includes and where additional fees for tools like bulk sending and API access might apply. We also show you why Proposify stands out as the smarter, budget-friendly alternative.

Is PandaDoc the Right Choice for Your Team?

PandaDoc is a popular name in proposal and document management, but popularity doesn’t always mean transparency. While its website promotes simple, tiered pricing, many teams discover unexpected limits on automation, integrations, and branding once they sign up. Essential features like bulk sending, API access, and advanced workflows often come at an extra cost.

In this Proposify guide, we'll break down PandaDoc's actual costs. You’ll see what you get at each pricing tier, where hidden fees might show up, and whether it’s the right fit for your business. We'll also introduce Proposify, a smarter alternative that gives you everything upfront: no hidden fees, no paywalls, just powerful proposal software that scales as you grow.

Why Listen to Us?

At Proposify, we’ve helped thousands of businesses streamline their proposal process and close deals faster with transparent pricing and easy-to-use tools. Our experience in proposal management gives us a front-row view of how pricing models impact real sales results. So you can trust our take on finding the most cost-effective, transparent document software for your business. 

What Is PandaDoc?

PandaDoc is a document management software that helps businesses create, send, and track documents like contracts, proposals, and quotes. It provides easy-to-use templates and tools for customizing and e-signing documents. 

The platform allows users to streamline their document workflow by tracking real-time updates, automating approvals, and reducing paperwork. PandaDoc is designed to save time and improve efficiency, making it ideal for teams that need to manage and organize documents quickly and easily.

Key Features

• Document creation: PandaDoc allows you to create professional documents using drag-and-drop tools and a wide selection of templates. 
• E-signatures: You can collect legally binding electronic signatures, ensuring compliance with necessary regulations like GDPR and HIPAA. 
• Document tracking: PandaDoc provides real-time tracking, so you can monitor when recipients open, view, and sign your documents.
• Integrations: The platform integrates seamlessly with popular CRM systems like Salesforce and HubSpot, as well as payment platforms like Stripe.
• Automation: PandaDoc offers automation features, allowing you to streamline workflows by automating tasks such as reminders and approvals.

PandaDoc’s Pricing Structure

PandaDoc's pricing has four tiers: 

• Free e-sign (free)
• Starter (starting at $19/month, billed annually)
• Business (starting at $49/month, billed annually)
• Enterprise (custom pricing)

The Free plan provides only basic e-signature functionality, while paid plans provide advanced options like tracking, integrations, and automation. Starter and Business plans are priced based on users and features, and Enterprise is tailored for larger organizations needing custom workflows and integrations.

PandaDoc Pricing Plans Explained

Free

PandaDoc’s free plan is ideal for individuals or small teams who need basic e-signature capabilities. It provides a simple solution for sending and signing documents with limited usage. It supports the following features.

Document Creation & E-Signatures:

• Unlimited E-signatures
• Upload and send up to 60 documents per year
• Basic document editor with templates

Automation & Workflow Management:

• Limited workflow automation
• Basic document tracking and notifications

Integrations & Customization:

• No integrations with third-party apps
• Limited customization options (no branding)

Starter 

The Starter plan is designed for small teams or startups. While it lacks advanced integrations and automation features, it works for businesses needing essential document management capabilities. It supports the following features.

Document Creation & E-Signatures:

• Unlimited document uploads and E-signatures
• Rich media drag-and-drop document editor
• Access to templates for consistent document creation
• Real-time tracking and notifications
• 24/7 email and chat support

Automation & Workflow Management:

• Basic document analytics
• Activity notifications for document status updates

Integrations & Customization:

• No integrations with third-party applications
• Limited customization options

Business  

PandaDoc’s Business plan is for sales teams and growing businesses that require advanced document workflows and team collaboration. It includes all features from the Starter plan and adds custom branding, CRM integrations, approval workflows, and more. It supports the following features.

Key Features:

Document Creation & E-Signatures:

• Unlimited document uploads and E-signatures
• Rich media drag-and-drop document editor
• Real-time tracking and notifications

Automation & Workflow Management:

• Approval workflows with conditional logic
• Auto reminders and expiration date
• Document forwarding and status updates
• Renewal notifications

Integrations & Customization:

• CRM integrations (e.g., Salesforce, HubSpot)
• Custom branding and content library
• Deal rooms for secure collaboration
• Web forms and bulk sending capabilities

Enterprise   

The Enterprise plan is tailored for large organizations requiring advanced document workflows, robust automation, and enhanced security. Pricing is customized based on specific business needs, including user count and feature requirements. 

Key Features

Document Creation & E-Signatures:

• Unlimited document uploads and E-signatures
• Rich media drag-and-drop document editor
• Real-time tracking and notifications

Automation & Workflow Management:

• Approval workflows with conditional logic
• Smart content blocks for dynamic document creation
• Automated reminders and expiration dates
• Audit trails and version history

Integrations & Customization:

• CRM integrations (e.g., Salesforce, HubSpot)
• Custom branding and content library
• Deal rooms for secure collaboration
• Web forms and bulk sending capabilities
• API access for custom integrations
• Single Sign-On (SSO) for enhanced security
• Team workspaces for departmental organizations
• Notary services for legal document verification

PandaDoc Pricing Table

Here’s a table with all the plan details for easy reference:

PandaDoc Pricing Pros & Cons

Pros

• Free plan offers essential e-signature features
• Annual billings provide up to 46% savings

Cons

• Complicated pricing with lots of add-ons
• High per-user cost, especially for scaling teams
• Hidden fees for features like bulk sending, automation, and content libraries
• Reports of aggressive billing and difficulty with cancellation

Best PandaDoc Alternative: Proposify

Proposify is the best PandaDoc alternative for teams seeking transparent pricing and better value for money. With no hidden costs and a superior cost-per-feature ratio, it’s built to help growing teams create, send, and close impressive, on-brand proposals faster.

Unlike PandaDoc, Proposify allows sales teams to create visually impressive, on-brand proposals while delivering every feature upfront, with no hidden fees and no premium paywalls. With transparent pricing and full-feature access, teams can create, send, and close professional proposals faster while keeping budgets predictable.

Key features

• Customizable templates: Create branded proposals using a wide selection of professional templates that can be tailored to your needs.
• Interactive quotes: Allow prospects to adjust pricing and select options in real-time for a dynamic quoting experience.
• E-signatures: Collect legally binding signatures directly on proposals and contracts for faster deal closure.
• Document tracking: Track recipient engagement with your proposals, including views, time spent, and actions taken.
• CRM integrations: Sync with popular CRM systems like Salesforce, HubSpot, and Zoho to streamline workflows.
• Approval workflows: Enable internal team reviews and approvals before sending proposals to clients.
• Content library: Store and reuse content like pricing tables, terms, and images for consistent proposal creation.

Proposify Pricing Structure

Like PandaDoc, Proposify uses a tiered pricing model. 

However, unlike PandaDoc, our pricing is all-inclusive with no additional charges for essential features. With PandaDoc, bulk sends, API access, or advanced workflows may push your costs higher than the listed price.

Why is this important? It means with Proposify, you can access everything you need without worrying about unexpected costs, making budgeting simpler and more predictable for your business. 

Here’s an overview of our plans:

• Basic Plan – $19/user/month (billed annually) or $29/month (monthly): Includes 2 users, 5 document sends per month, customizable templates, and E-signatures.
• Team Plan – $41/user/month (billed annually) or $49/month (quarterly): Unlimited document sends, integrations with CRM systems, and client input forms.
• Business Plan – $65/user/month (billed annually, minimum 10 users): All Team features plus approval workflows, user roles and permissions, and API access.

Proposify Plan Breakdown

Basic 

Document Creation & E-Signatures:

• Unlimited document creation
• 5 document sends per month
• Online signatures

Automation & Workflow Management:

• Basic automation features
• Client input forms

Integrations & Customization:

• Basic integrations with CRM systems
• Custom fields and variables

Team  

Document Creation & E-Signatures:

• Unlimited document creation
• Unlimited document sends
• Online signatures
• Custom branding options

Automation & Workflow Management:

• Advanced automation workflows
• Approval workflows
• Auto reminders

Integrations & Customization:

• Advanced integrations with CRM systems
• Custom fields and variables
• Client input forms

Business   

Document Creation & E-Signatures:

• Unlimited document creation
• Unlimited document sends
• Online signatures
• Custom branding options
• Client input forms

Automation & Workflow Management:

• Advanced automation workflows
• Approval workflows
• Auto reminders
• Document expiry

Integrations & Customization:

• Advanced integrations with CRM systems
• Custom fields and variables
• API access
• Single Sign-On (SSO)
• Workspaces

Proposify’s Pricing Pros & Cons

Pros

• Transparent, all-inclusive pricing with no hidden fees
• Advanced automation and approval workflows are available at mid-tier pricing
• Scalable for teams of all sizes, from startups to enterprises
• Customizable features are available in every plan
• Advanced features at affordable rates, especially for small businesses

Cons

• Limited enterprise features in the Basic plan
  
  

Close More Deals On a Budget With Proposify

PandaDoc offers a wide range of document management features, but its true cost often goes beyond the advertised plans. While it could be a solid option for enterprises with complex needs, smaller teams may find the pricing structure restrictive and unpredictable.

If you’re looking for a simpler, more transparent alternative, Proposify delivers everything you need: custom templates, collaboration tools, analytics, and unlimited document sending, without hidden charges. It’s designed to help you close deals faster, stay on budget, and scale your proposal process confidently.

Ready to start closing winning proposals on a budget? Book a demo today.